An iData datafile consists of a collection of records. Every record has a freeform text area, and optionally, can have any number of fields. The Records sub-menu under the Edit menu contains the following commands:
Add New Record (Command-equal)
Creates a new blank record in the default
position. For a new datafile, the default position is after the
current record. See the Datafile Settings
help page for information on changing this.
Add New Record with Paste (Option-Command-equal)
Creates a new blank record in the default position and pastes the contents of the Clipboard into the Freeform Text Area.
Add New Record with Paste as Plain Text (Option-Command-plus)
Creates a new blank record in the default position and pastes the contents of the Clipboard into the Freeform Text Area as plain text. The font of all the pasted text will be the default font, and any images in the Clipboard will be omitted.
Delete Current Record (Command-minus)
Deletes the current record from the datafile. A warning dialog will appear asking for confirmation that you really intended to remove the record.
Delete Record without Warning (Option-Command-Shift-minus)
Deletes the current record from the datafile without the warning message. This is useful if you are deleting numerous records, but requires that you be extra vigilant to prevent undesired deletions.
Duplicate Current Record (Option-Command-i)
Copies the current record and makes a new record with the same contents. This can be useful if you are adding records that have a the same data in some fields.
Remove All Duplicate Records
Sorts the datafile and compares records. If any records are exactly the same, one of them is deleted. If two records are almost the same, but different by a single character, iData will not see them as duplicate.
All Selected Records
Deletes all selected records, then selects all remaining (previously unselected) records. Before doing this, the original version of the datafile is saved to a Backups folder within the iData 3 Datafiles folder.If you do not want datafiles to be backed up before deleting all selected records, you can turn off that function by selecting the Don't backup datafiles after Delete All Selected Records operation on the Datafile Settings help page.
Lock All Records
Locks all records in the current
datafile. Any locked record can be unlocked by clicking the Lock button to the right of the Find Box.
Unlocks all records in the current datafile. Any unlocked record can be locked by clicking the Lock button to the right of the Find Box.
Previous Lock/Unlock All
Sets the locked statuses of all records back to
what they were prior to the previous use of the Lock All Records or Unlock All Records command — except for records that have had their
locked statuses changed since that command was used.
Moves the current record to the beginning of the datafile. The current record will become record #1.
Moves the current record to the end of
This command brings up a dialog that lets
you specify a new record number for the current record. Enter an
appropriate number and click the Go
button to make the change.
Strips out any blank lines at the beginning of the Freeform Text Area of all selected records. This is often useful with imported email.