Each iData datafile window contains a Toolbar, a Status Bar, and three main text areas, the Find Box, the Fields Area, and the Freeform Text Area.
The Toolbar contains a variety of buttons that
duplicate functions that can be found in various menus. The purpose of
is to let you select those functions without having to go looking
menus, and without having to memorize command key combinations. There are two styles of toolbar buttons:
See Modifier Keys for Toolbar Buttons for information on using modifier keys (control, shift, option, command) with toolbar buttons.
The Toolbar can be modified to fit your personal
needs. See Customizing the iData
learn how to
customize the toolbar to show only the particular buttons that you want
to see, or to change the order of the buttons that are shown. When
updating to a version of iData that adds new toolbar buttons, it may
be necessary to re-customize the toolbar in order to get the new
buttons to show up.
The Status Bar is a narrow horizontal area that sits between the Find Box and the Fields Area (see below).
At the far left, it shows the number of the
record. The record number is actually the title of a little button.
on the record number to bring up a dialog that will let you go to a
record by entering that record's number. (See Go To Record Number
to learn how this works.) The current record number is based on the
current record selection. (See the next paragraph.)
At the far right, it shows the total number of records in the datafile, along with the number of records currently selected for viewing. This text is actually the title of a little button. Click this button to bring up the record selection dialog. (See Selecting Records to learn about selecting records for viewing.)
The Find Box is where you type text that you want to search for. (See the Find Sub-Menu help page for information on searching for text.)The Find Box shows only a single line of text in a single style. See the Datafile Settings help page for information on how to change the font and point size used in the Find Box.
To the left of the Find Box are three buttons. The appearance of these buttons can change, depending on how you have set the Find function to work.
The following shows the default Find setting. The buttons shown, from left to right, are Reverse Find, Toggle, and Forward Find.
Clicking the Toggle button (the magnifying glass) changes the Reverse Find button to a Select All button, and changes the Forward Find button to a Quick Select button. Clicking it again changes them back.
Holding down the option key while clicking the
Toggle button changes its appearance. It flips horizontally, and
instead of having a small & inside the lens, it has a " inside and
to the right of the lens. Option-clicking it again changes it back.
This version of the Toggle button also works to
toggle the Reverse Find/Select All buttons and the Forward Find/Quick
Holding down the control key while clicking the toggle button turns case-sensitive searching on and off. When case-sensitive searching is on, a italic A will appear next to the Toggle button.
To the right of the Find Box is the Record Lock button. This button works as a toggle.
The default setting is unlocked, in which case it appears as follows:
The Fields Area is below the Status Bar, and shows the content of each field. Field content is displayed as cells in a table of horizontal rows and vertical columns.
If a datafile has one or more fields, it can be displayed in either of two views:
All cells in the Fields Area shows text in a single style. The font and point size used in the Fields Area can be changed by selecting Change Font for Fields in the Format menu.
The Freeform Text Area is a text window, below the
Fields Area, that can contain multiple
paragraphs of styled text. (This means that, as in a word processor or
different parts of the text can be set to display in different fonts,
sizes, styles, and colors. Tabs can be set and links can be inserted.
See the Text
Sub-Menu help page to learn how to learn more about the text
formatting features of iData.
There is a horizontal slider bar between the
Fields Area and the Freeform Text that can be moved up and down to
change the relative heights of the two areas. If a datafile has no
fields, and if you do not need to see the first line of the text of
multiple records in the Fields Area, you can move the slider all the
way to the top of the Fields Area.
To change the style of a block of text, highlight it using the mouse (or by using the arrow keys with the shift key held down), and select the desired formatting commands from the Format menu--including those in the Text submenu.
There are two ways to insert an image into the Freeform Text Area:
NOTE: In addition to
image files, many modern music and movie files can be dragged
into the Freeform Text Area. In general, it's probably not efficient to
load up datafiles with huge embedded media files. The same goes for PDF (.pdf) files. Sometimes inserting links to
will work as well, since clicking those links will open
the files in appropriate applications. Furthermore, if you plan to copy
a datafile to iData Mobile Plus on an iPhone or iPad, you'll want to avoid
huge datafiles that could use up too much of the limited memory
available on those devices.
Imported email and text
copied from Web pages and other sources may include font and other
formatting information that iData will use when that text is put into
the Freeform Text Area. If you want to reset the text to the defaults
for that datafile, the Format
menu includes several commands that can help with this, depending on
just how much text you need to modify:
1. Apply Default Font and Ruler to Selected Text
2. Apply Default Font Settings to Current Record
3. Apply Default Font Settings to All Records